Your friendly and proactive solution to venue finding and event management

TOP TIPS FOR EVENT PLANNING

We have made the following recommendations on how to successfully plan your event

• Make sure you clearly identify your event objectives - what the event is aiming to achieve, who are you trying to impact and how do you define success.
  
• Know who your target audience is and how you are going to reach them.
  
• Check whether any other similar events are taking place at the same time.
  
• Arrange regular planning meetings. Produce meeting notes with assigned action points
  
• Book a suitable venue for the event. Don't adapt the event to suit the venue that you had already booked
  
• Draw up a detailed activity plan with deadline dates and assigned actions.
  
• Set up an event budget in an easy to use format and update it on a regular basis.  Always include a contingency.
  
• Anticipate any risks associated with managing your event and have contingencies in place.
  
• Prepare procedures for key activities for example; processing registrations and handling payments, managing sponsors and exhibitors, speaker requirements, PR and marketing.
  
• Confirm the programme and keynote speakers early on so that prospective delegates know what they are attending. This is your product.
  
• Identify audio visual requirements early on as this may affect the number of delegates the meeting room can fit.
  
• Use checklists, plan ahead and don't leave anything to the last minute
  
• Remember there has to be a solution for everything